With Christmas coming careering towards us, many offices in Cardiff will be organising the Office Christmas party. Celebrating everyone’s hard work is certainly a lot of fun but having everything in place for a great night of festivities is no easy task. When organising a Christmas party, there is a lot that you need to consider – and the most important one is ensuring your colleague’s safety.
When organising its important that you take precautions and stick to good event security and safety practises (especially if you want everyone to have a good night but also stay safe at the same time). By sticking to these you can keep everyone safe – except embarrassing themselves with bad dancing and some dodgy karaoke or comedy.
Be alcohol safe
When the bosses have a free bar going and the drink starts flowing, it can be easy to misjudge and get carried away with the festivities. However, from an organisers point of view, alcohol can cause more issues than just embarrassing incidents.
Alcohol can lower our inhibitions and alter our sense of risk meaning that people who have one too many may be tempted to do things that they wouldn’t normally do – like dance on tables, take part in drink competitions or even get into fights. If you’re trying to avoid such situations try and keep an eye on how much your guests are drinking and intervene when you think someone has had too much.
Keep a guest list and plan seating
When organising an event and inviting guests, it is important to have up-to-date records of who is coming and who isn’t. If you’re allocating people to tables, make sure you have thought about who is sitting where and whether the people sitting next to each other have things in common. If you have a new member of staff – sit them with someone who will be able to keep the conversation going.
For guests to know where they are sat, place guests lists at the venues entrance or the restaurants front of house so that uninvited guests are unable to enter your party. If the venue doesn’t have extra staff to monitor who is coming to the party, hire extra security staff that are able to monitor who is coming in and out of the venue and ensure that no unwanted guests try to crash the party.
Although thefts may seem like an unlikely thing to happen during a Christmas party, bags and coats left on chairs or at the side of the room can give opportunists the chance to swipe valuables whilst everyone is busy busting out dance moves. So when guests arrive, make sure that they know where the cloakroom is and ensure that security staff are positioned close-by.
When organising an event such as an office party, it is important that everyone’s dietary requirements are catered for. So, before the big event, make sure that your guests have informed you of any food allergies, intolerances and dietary requirements.
For any event, it is important to heed advice from anyone suffering from Epilepsy or other impairments relating to hearing or sight. Precautions such as reduced strobe or LED lighting, considering music volume or planning for people with guide dogs can go a long way.
Here at A&R Security Services can help you run a safe Christmas office party by providing guards that are fully trained in First aid and Health & Safety. Having properly trained security at your party means that help is on hand straightaway if a situation arises.
If your party is in a hotel, restaurant or club, make sure that there is a carpark close by or there are designated parking spaces for guests who want to stay sober and drive home. If you are expecting guests with mobility issues, make sure that there is disabled access such as disabled parking, lowered curbs, ramps and power-assisted doors and enough space to move around freely inside the venue.
When choosing a venue as well, it is a good idea to look at where the venue is in relation to guests – how will the get to and from homes? If you choose a venue that is quite far from work, check what public transport is available.
When you are the person organising the Christmas party you want everything to go perfectly and without a hitch but it’s important that you can ley your hair down and relax. Make sure to drink responsibly, eat well, dress to impress and give yourself a pat on the back for a successful and safe Christmas party! Just make sure that you don’t drink too much and tell your boss something that you may regret on Monday morning when you’re back in the office.
A&R Security Services can provide comprehensive security solutions to event organisers in Cardiff, Swansea, Newport, South Wales and the South West. To find out more about our security services visit our website or call us for a free quote on 01656 713950